Attention University Corporate Visa Cardholders:
The Corporate VISA Procurement Card Program is affected by the University’s fiscal year end closing procedures. Cardholders MUST adjust their use of the credit cards in order for purchases to be included in the current budget year.
1. STOP USING THE PROCUREMENT CARD SEVERAL DAYS PRIOR TO THE 25th OF JUNE: The billing period cut off date established by USBank is the 25th of each month. We would reccommend that you stop using the card as of June 19th. Transactions received at the bank after the 25th fall into the next month. Consequently, if USBank receives and posts a transaction from a vendor by the 25th of June, it will be included in the final budget for FY04. Any transactions received and/or posted AT THE BANK after the 25th of June will fall into the July billing period and be charged to FY05 budgets.
2. REALLOCATION DEADLINE: June VISA transactions will remain on the ProCard Reallocation & Reconciliation System for you to view or make changes until JULY 6.
3. Cardholders have experienced the following year end problems:
Vendors did not submit transactions promptly to USBank.
USBank was not able to post all last minute transactions prior to the deadline.
The University has no control over either problem. Consequently, some charges were posted to July last year because they did NOT clear the bank before the 25th of June. Please plan the use of your procurement card to avoid making purchases too close to the billing period cut off date in June.
If you have any questions, contact Ella Watts (4-2347) or Celeste Gibson (4-2188) in Financial Services or email {procard@towson.edu}.
