The Office of Human Resources and the Payroll Office strongly recommend that all supervisors and department heads familiarize their employees with Towson University’s guidelines for separations. Awareness of the guidelines can help supervisors to eliminate:
* Overpayment of separating employees and the resulting chargebacks to their departments
* Approving inaccurate timesheets, impacting the employee’s final paycheck
* Non-compliance with federal deadlines for notification of benefits continuation (COBRA)
* Inaccurate state and federal reporting data used for TU
Guidelines for processing employee separations can be found on the OHR’s website at {http://www.towson.edu/adminfinance/hr/employeerelations/employeeseparations.asp}
One supervisory responsibility that is key to any separation is verification of the employee’s final timesheet. Supervisors must VERIFY accuracy of the total number of hours actually worked during the employee’s final pay period, along with the appropriate “leave without pay” code for anytime after the last day worked. THE EMPLOYEE MUST WORK ON THE LAST DAY OF EMPLOYMENT. LEAVE CANNOT BE USED FOR THE LAST DAY OF EMPLOYMENT.
