The State Comptroller?s Office and USM monitor and report Towson University’s late invoice statistics. To prevent adversely affecting the university?s delayed invoice rate and assure prompt payment to vendors, all invoices must be coded, signed and returned to Accounts Payable for processing within five days of receipt.
Tips for handling invoices promptly:
? Where accepted, use the procurement card for all qualifying purchases.
? Advise the vendor to send the invoice directly to Accounts Payable.
? Assign someone to backup the individuals responsible for processing and approving invoices.
? If the invoice is disputed, note on the invoice an explanation for the dispute and the resolution date.
? If the invoice does not belong to your department return/forward the invoice to Accounts Payable immediately.
For questions about managing invoices, contact the Financial Services help line at x4-5599, option 1 or {finservehelp@towson.edu}.
